WORKSAFEBC INSPECTIONS

What to Expect and How Employers Are Chosen

WorkSafeBC inspections are a critical part of maintaining workplace safety and ensuring compliance with provincial regulations. If you are an employer or employee in British Columbia, knowing what happens during an inspection, how employers are selected, and what follows can help ensure a smooth process and avoid potential penalties.

 

 

What Happens During a WorkSafeBC Inspection?

When a WorkSafeBC officer visits a worksite, the primary goal is to evaluate whether the workplace is in compliance with health and safety regulations under the Workers Compensation Act and the Occupational Health and Safety (OHS) Regulation. Inspections are typically unannounced and follow a standard process:

1. Initial Meeting: The officer will first meet with the employer or a representative, along with any available health and safety committee members, to explain the purpose of the inspection. If needed, a safety representative for the workers may also be present.

2. Worksite Tour and Observations: The officer will conduct a walk-through of the worksite. During this time, they will observe working conditions, equipment, and any potential hazards. They may also talk to workers and managers to gain insight into daily operations and specific safety concerns. The officer might focus on specific areas depending on the type of workplace or any known risks in that industry.

3. Review of Documentation: In addition to the physical inspection, the officer will review relevant safety documents. This could include:

  • Health and safety policies
  • Training records
  • Incident investigation reports
  • Maintenance logs for equipment

4. Discussion of Findings: After the inspection, the officer will provide an overview of their findings. If any violations or safety concerns are identified, they will explain what needs to be corrected. This initial discussion helps the employer understand immediate risks and the steps needed to improve workplace safety.

5. Issuing of Orders: If any regulatory violations are found, the officer may issue compliance orders. These orders can range from recommendations for minor improvements to mandatory corrective actions with specific deadlines. In more serious cases, work can be stopped until hazards are resolved.

 

How Employers Are Selected for an Inspection?

WorkSafeBC does not inspect every workplace at random. Several factors determine whether a workplace is selected for an inspection:

1.High-Risk Industries: Social Services and Healthcare, are considered higher-risk due to the nature of the work. This is why organizations in Social Services are more likely to be inspected because of the higher potential for violence and musculoskeletal injuries. Click here to see WorkSafeBC’s Planned Inspectional Initiative for Social Services

2.Previous Incidents: Workplaces with a history of accidents, safety violations, or workers’ compensation claims may be targeted for inspections. This helps ensure corrective actions have been implemented and that past safety concerns are being addressed.

3.Complaints or Reports: WorkSafeBC may also inspect a workplace if a worker, member of the public, or other concerned party submits a complaint or reports a potential hazard. These inspections often focus specifically on the issues raised in the report.

4.Random Selection: While risk-based factors drive most inspections, some are selected at random. Random inspections ensure that all industries, even those with low incident rates, maintain compliance with safety regulations.

What Happens After an Inspection?

The results of a WorkSafeBC inspection depend on the findings. After the initial walkthrough and the issuance of any orders, here’s what typically happens:

1. Compliance with Orders: Employers are responsible for addressing any violations outlined by the inspector. Depending on the severity, corrective actions may need to be completed immediately or within a specified timeframe. Employers are expected to submit proof that the issues have been resolved, such as photos, documents, or other records.

2. Follow-Up Inspection: If serious issues were found, the officer may return to the worksite to ensure that corrective measures have been implemented. If compliance has not been achieved, further action can be taken, including additional orders, fines, or even a stop-work order.

3. Fines and Penalties: In cases of severe non-compliance, WorkSafeBC can impose financial penalties. These penalties are often a last resort, used if an employer fails to meet their obligations despite repeated warnings or orders.

4. Ongoing Monitoring: Even after an inspection is complete, some workplaces may be monitored over a longer period to ensure continued compliance with safety regulations. This might include additional visits or requests for documentation.

 

Why Inspections Are Important

WorkSafeBC inspections are designed to protect both workers and employers. For workers, they ensure that the workplace meets safety standards, minimizing the risk of injury or illness. For employers, inspections provide an opportunity to identify and correct issues before they result in accidents, claims, or penalties.

By understanding what to expect and how to comply, employers can maintain a safe work environment, reduce the likelihood of accidents, and stay on the right side of the law.

Need Help with a Compliance Order?

Inspections are a necessary part of maintaining workplace safety and compliance, and they should be viewed as an opportunity for improvement rather than a burden. Preparedness, transparency, and proactive safety measures will help ensure a positive outcome during and after a WorkSafeBC inspection.

Contact us to get support with a Notice of Compliance.